What it does
Everything the barn runs on, by job.
Hackamore is mobile-first for the barn aisle — check a schedule, log a lesson, snap a record from your phone — with a roomy desktop view for the deeper work: billing runs, show splits, and month-end. Same system, two speeds.
Family billing & portal
Get paid without chasing.
Month-end shouldn’t mean texting families for money. Every family gets their own portal — statements, history, and autopay — so they pay on time, automatically, and you’re out of the collections business.
- Autopay with saved cards
- Itemized statements families can actually read
- A credit ledger they can see
- You’re the merchant of record — payouts land in your account (Stripe Connect)
Lessons & packages
Packages and credits that track themselves.
Programs, packages, and drop-ins are a spreadsheet nobody enjoys. Sell them once; credits draw down automatically as lessons happen, with your cancellation and make-up policy built in.
- Programs, packages, and drop-in billing
- Automatic credit draw-down per lesson
- Cancellation & make-up rules you set
- Per-rider lesson history
Boarding & proration
Mid-month math, done for you.
A boarder moves in on the 12th and the proration is suddenly your problem. Hackamore handles recurring or daily board and prorates automatically — with feed and care details kept on the horse.
- Recurring and daily board
- Automatic mid-month proration
- One-off charges (vet hold, blanketing, extras)
- Feed & care cards attached to each horse
Show billing
Untangle a show weekend in minutes.
Stalls, hauling, day fees, and split coaching — a show is a billing knot. Hackamore itemizes it per horse, splits trainer R&B, and respects leases and eligibility, so the math isn’t done by hand.
- Per-horse itemized charges
- Trainer R&B splits
- Leases handled on the right account
- Eligibility tracked
Scheduling guard
A calendar that protects the barn.
A full calendar can still overload a horse or a coach. Book lessons and rides against a workload and skill guard, so the schedule keeps your horses sound and your staff sane.
- Workload limits per horse
- Skill matching for riders and lessons
- Conflict and double-booking checks
Records & e-sign
The binder, finally searchable.
Waivers and health records shouldn’t live in a binder you can’t search. Keep horse and health records — plus e-signed waivers — right where the billing already lives.
- Horse & health records
- E-signed waivers
- Searchable, in one place